QuickBooks for Mac

QuickBooks for Mac is an accounting software specifically designed for business owners who use Mac computers. You can use it to track of all your business finances.

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QuickBooks for Mac is packed with features to help you organize your income and expenses. You can pay bills, invoice customers, track inventory, and track and pay 1099 contractors. You will also have access to detailed reports to make tax time a breeze.

Listed below are six day-to-day tasks you can complete in QuickBooks for Mac.

1. Track Sales & Income

You can record a sale from services or products in QuickBooks for Mac by creating a sales receipt or an invoice. If your customer pays you at the time that you provide the goods or service, create a sales receipt. However, if your customer prefers to be billed, you will create an invoice instead. Both sales forms can be emailed to your customer directly from QuickBooks so that you don’t have to print and mail them.

2. Track Bills & Expenses

Similar to QuickBooks Online, there are several ways to keep track of your bills and expenses in QuickBooks for Mac. You can download your transactions, enter bills manually, or import expenses from a spreadsheet.

Listed below are three common ways to stay on top of your expenses:

  • Connect your bank and credit card accounts so that transactions automatically download into QuickBooks for Mac
  • Manually enter all vendor bills and print checks directly from QuickBooks for Mac
  • Import billing details from an Excel spreadsheet into QuickBooks for Mac

3. Track Inventory

QuickBooks for Mac will keep track of all product purchases and sales. This means that you can create a purchase order and send it to your supplier. When the goods arrive, you can mark them as received against the original purchase order.

As you sell items in inventory, QuickBooks will automatically reduce your quantity on hand. In addition, when you reach the minimum order quantity, you will receive an alert to remind you to place an order. Several detailed reports are available for you to run and gain insight into your purchases and sales by product, customer, and many other options.

4. Run Payroll

If you have employees, you can turn on the Intuit Payroll services from within QuickBooks for Mac. Payroll processing in QuickBooks for Mac includes:

  • Payroll check calculations
  • Pay via check or direct deposit
  • W-2s for employees
  • Payroll tax forms and filing

5. Accept Online Payments

When you enable the Intuit Payments feature, it will put a “Pay Now” button on all invoices that you email to customers. They can pay the invoice right away using a debit card or credit card or enter their bank account information. Turning this feature on requires you to click a button or two. 

6. Run Key Reports to Gain Insights into Your Business

Similar to QuickBooks Online, QuickBooks for Mac has several detailed reports that you can run to gain key insights into how your business is doing. The reports available include but are not limited to profit and loss, balance sheet and statement of cash flows.

Who QuickBooks for Mac Is Right For

Business owners that use a Mac computer should use QuickBooks for Mac if they:

  • Don’t need access to data while away from the office
  • Don’t have more than three users that need simultaneous access
  • Don’t need to connect their bank card or credit card accounts to QuickBooks for Mac

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